At 10KC, our goal is to make Mentoring as easy as possible. Below you'll find a helpful email template you can use to reach out to your mentees.
Feel free to copy and paste these templates into your email. Be sure to replace text in the brackets with relevant information and make any necessary edits.
Lastly, you don’t have to use this template for your communications, but this is meant to provide you with a starting point. Feel free to make it your own!
Introductory email
Subject line options:
Thank you for joining this mentoring experience
Looking forward to our first mentoring meeting
Mentoring experience: Introduction and scheduling information
Looking forward to meeting you, (mentee’s name)
Hello from (enter your name), your mentor
Hi (enter your mentee’s name),
My name is (enter your name), and we were matched through the (enter your company’s name) Mentoring experience on 10KC. I am really looking forward to meeting with you and learning about your career experience and interests.
I’m currently a (enter your role) and (briefly, describe your background and interests). Based on your profile, it seems you are also interested in (enter something specific about your mentee's experience that aligns with your own). I’m sure we will have a lot to discuss and learn from each other.
Whether it's regarding your personal development, career goals or any skills you'd like to focus on, I'm here to provide guidance and support and share insights from my own experiences. Also, if you have any specific topics or questions you'd like to address, please don't hesitate to let me know in advance so that I can prepare accordingly.
I am happy to set up a recurring time for the next (enter the duration of the experience) for us to meet. Do you have availability for a 45-minute meeting during any of the following times?
Monday: (9:00AM - 1:00 PM)
Tuesday: (3:00 PM - 4:30 PM)
Wednesday: (12:00 PM - 3:00 PM)
Thursday: (10:00 AM - 12:30 PM)
Friday: (1:30 PM - 3:00 PM)
I’ll include a (enter your company's meeting platform) link in the meeting invitation. While we are on the topic of schedules, I will be out of the office next month from (enter dates you will be out of office).
My contact information is (enter your work number if you are ok with receiving calls or simply enter your email address).
I look forward to connecting with you soon!
Sincerely,
(enter your name and/or email signature)