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About 10KC Calendar Integration

Leo C
Leo C
  • Updated

👤 Audience

This article is for admins who want to integrate their company's calendar system with 10KC so their employees can easily book meetings with each other via 10KC platform.

 

✅ Availability

10KC only integrates with Outlook Web (powered by Microsoft Exchange Online) and Google Workspace calendar systems and does not integrate with Microsoft Exchange On-prem calendar systems. However, our easy-add-to-calendar functionality is available for all calendar systems.

 

🤩 Benefits

Faster connectivity

Employees are able to book meetings more efficiently without unnecessary manual work.

Intelligent scheduling

Scheduled meetings are added directly to both the host and invitee calendars, removing any unnecessary steps in between.

Better reporting

Admins are able to track how many employees are booking meetings via the 10KC platform (please reach out to your CSM to get these reports).

More time saving

Employees use ~12.5% of organization’s time going back and forth scheduling meetings. That’s ~$18,000 per employee per year. Supercharge productivity with a seamless calendar integration.

 

Outlook Web Calendar User Experience

Members are able to find mutually available times while booking meetings for 10KC Introductions and 10KC Development Programs. Since 10KC Office Hours have an event format with multiple attendees, this functionality is not available for Office Hours (and members need to use easy-add-to-calendar functionality).

🛠️ Setup: click here to access the Outlook Web (Exchange Online) and 10KC integration setup guide.

10KC Introductions

  1. Member receives an email from 10KC and clicks on “Send calendar invite” or "Book a meeting" CTA to find available time to connect with their match

    OR

    Member receives a Slack message from 10KC and clicks on add to calendar CTA to find available time to connect with their match

    OR

    Member receives a MS Teams message from 10KC and clicks on "Book a meeting" CTA to find available time to connect with their matchMS Teams x 1.png

  2. Member sees a list of time slots when both calendars* are open/available

    *both their calendar and their match’s calendar

     

  3. Member selects a time and a modal appears and member clicks “Save to calendar” to save the event in both calendars

    Note: MS Teams meeting link is automatically added to the event. But, learn more on how other meeting links like Zoom and Webex can be added to the invite.
  4. Once the event is saved, members are able to see it in their own calendars and track responses easily

 Pro Tip: for delegated permissions, members will be required to log into their Outlook account after Step 1 to grant 10KC application access to their calendar

 

10KC Development Programs

  1. Member receives a development program touchpoint email from 10KC and clicks on “Book a meeting” CTA to find available time to connect with their match

    OR Member receives a MS Teams message from 10KC and clicks on “Book a meeting” CTA to find available time to connect with their matchMS Teams x 2.pngNote: 10KC Development Programs do not support Slack integration so only Email and MS Teams screens are shown in Step 1.
  2. Member sees a list of time slots when both calendars* are open/available

    *both their calendar and their match’s calendar

  3. Member selects a time and a modal appears and member clicks “Save to calendar” to save the event in both calendars

    Note: MS Teams meeting link is automatically added to the event. But, learn more on how other meeting links like Zoom and Webex can be added to the invite.
  4. Once the event is saved, members are able to see it in their own calendars and track responses easily

 Pro Tip: for delegated permissions, members will be required to log into their Outlook account after Step 1 to grant 10KC application access to their calendar

 

Google Calendar User Experience

Members are able to find mutually available times while booking meetings for 10KC Introductions and 10KC Development Programs. Since 10KC Office Hours have an event format with multiple attendees, this functionality is not available for Office Hours (and members need to use easy-add-to-calendar functionality).

🛠️ Setup: click here to access the Outlook Web (Exchange Online) and 10KC integration setup guide.

10KC Introductions

  1. Member receives an email from 10KC and clicks on "Book a meeting" CTA to find available time to connect with their match

    Screenshot 2024-04-01 at 5.02.36 PM.png

    OR

    Member receives a Slack message from 10KC and clicks on "Google" CTA to find available time to connect with their match

    Screenshot 2024-04-01 at 5.05.31 PM.png
  2. Member sees a list of time slots when both calendars* are open/available

    *both their calendar and their match’s calendar

     

  3. Member selects a time and a modal appears and member clicks “Save to calendar” to save the event in both calendars

    Google Calendar Integration x 1.png
    Note: Google Meet meeting link is automatically added to the event. But, learn more on how other meeting links like Zoom and Webex can be added to the invite.
  4. Once the event is saved, members are able to see it in their own calendars and track responses easily

10KC Development Programs

  1. Member receives a development program touchpoint email from 10KC and clicks on “Book a meeting” CTA to find available time to connect with their match

    OR Member receives a development program touchpoint MS Teams message from 10KC and clicks on “Book a meeting” CTA to find available time to connect with their matchMS Teams x 2.pngNote: 10KC Development Programs do not support Slack integration so only Email and MS Teams screens are shown in Step 1.
  2. Member sees a list of time slots when both calendars* are open/available

    *both their calendar and their match’s calendar

  3. Member selects a time and a modal appears and member clicks “Save to calendar” to save the event in both calendars

     
    Google Calendar Integration x 1.png
    Note: Google Meet meeting link is automatically added to the event. But, learn more on how other meeting links like Zoom and Webex can be added to the invite.
  4. Once the event is saved, members are able to see it in their own calendars and track responses easily

Easy-add-to-calendar User Experience

Easy-add-to-calendar functionality is available for all users in 10KC to easily book meetings with other members. To enable this functionality, visit the Admin panel, click on Advanced settings in the left panel, and scroll to the bottom of the page to choose your organization's calendar system.

leo2.10kbeans.com_admin_advanced-settings(10kc screens).png

Now when members click on any "Book a meeting" CTA in emails, Slack messages, MS Teams messages or any calendar booking button in the platform, they can easily add a meeting to their and their pairing's calendars.

leo2.10kbeans.com_add-to-calendar_title=Introduction_%20Leo%20%2F%20Hildred&description=Hey%20there%20-%20we%27ve%20been%20introduced%20via%20CompanyCo%20Connect.%20Most%20people%20prefer%20to%20meet%20on%20Fridays%20and%20so%20let%20me%20k.png

Note: The above screenshot will only display the calendars selected in the Advanced settings. Also, easy-add-to-calendar functionality does not show mutually available times between participants (as there is no calendar integration done with your organization's calendar systems). For full integration, please see Outlook integration setup guide or Google integration setup guide.

FAQs

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