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Sponsorship Email Templates for New Relationships: For Sponsees

Elan S
Elan S
  • Updated

Typically a Sponsor and Sponsee have a pre-existing relationship but if you don't, here are some helpful email templates to get you started.


How to use these templates

These templates will help you cover the key points in your initial outreach and follow-up emails to your sponsor.

Copy and paste these templates into your email. Be sure to replace text in the brackets with relevant information and make any necessary edits.

You don’t have to use this template for your communications, but this is meant to provide you with a starting point. Feel free to make it your own!


Introductory email

Subject line options:
Thank you for agreeing to be my sponsor
Looking forward to our first sponsorship meeting
Sponsorship Program: Introduction and scheduling information
Looking forward to meeting you, (sponsor's name)
Hello from (enter your name), your sponsor

Hi (enter your sponsor's name),

My name is (enter your name), and we were matched through the (enter your company’s name) Sponsorship Program on 10KC. Thank you for volunteering your time to help support my career journey as my sponsor. I am looking forward to meeting with you and learning from your career experience.

I recently saw/read (enter a company initiative your sponsor was involved with or career highlight from their profile) and was impressed with (enter the reason this makes you excited for them to be your sponsor).

(Optional: Example for establishing common ground) I noticed from your LinkedIn profile that you graduated from (enter school name). I also went to (enter school name) and studied (enter your education). (Include something noteworthy about your time at the school here)

I’m currently a (enter your role) and I would really like to (briefly, describe the main goal you would like your sponsor to help you with). Based on your experience (enter something specific about your sponsor's experience that you would like to learn from), I’m sure I will be able to learn a lot from you about this.

I am happy to set up a recurring time for the next (enter the duration of the program) for us to meet. Do you have availability for a 45-minute meeting during any of the following times?

Monday: (9:00 AM - 1:00 PM)
Tuesday: (3:00 PM - 4:30 PM)
Wednesday: (12:00 PM - 3:00 PM)
Thursday: (10:00 AM - 12:30 PM)
Friday: (1:30 PM - 3:00 PM)

I’ll include a (enter your company’s meeting platform) link in the meeting invitation. Please let me know if you prefer we meet another way for our sponsorship discussions. While we are on the topic of schedules, I will be out of the office next month from (enter dates you will be out of office). We can discuss how we might reschedule that meeting during our first session.

My contact information is (enter your work number, if you are ok with receiving calls, or simply enter your email address).

Thank you again for being my sponsor!

(enter your name and/or email signature)



Follow up email

Subject line options:
Following up on our discussion on (topic)
Thank you for the great conversation today
Sponsorship Program: Thank you and next steps
Great speaking with you today! Looking forward to next steps

Hello (enter your sponsor’s name),

It was great meeting you today! Thank you for the enlightening conversation about (topic). I really appreciated hearing about your experience with (enter 1-2 things you talked about and why they are relevant to your career development journey).

I am looking forward to (enter 1-2 key takeaways that you will apply and/or any action items you have aligned on during your conversation).

(Here is an opportunity to ask for clarification on any points that were discussed, if required).

During our next session, we’ll be discussing (enter topic and any relevant information about what you may like to discuss).

See you on (enter date and time of your next meeting)!
Best wishes,
(enter your name and/or email signature)

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