At 10KC, our goal is to make your program run as seamless as possible. Program admins can use the email templates below to reach out to leaders in the organization and host office hour events. Below you will find 3 email templates and instructions on how to use them.
Email 1 |
Email 2 |
Email 3 |
Email 4 |
| Ready to support {Program Objective}? | Want to make your next big team meeting more engaging? | Share your knowledge by hosting a roundtable on {Hub Name} | Mentorship vs Sponsorship 101 |
How to use email templates
1. Copy content
Copy the subject and content of the email template you would like to use.
2. Paste content to the email composer
Your content will be pasted into the email composer and is ready to be edited.
3. Customize your email
Our templates use placeholder fields which you can edit to make your campaign more engaging. These fields include:
- Texts wrapped inside { } symbols (example: {Hub Name}): placeholder fields which you can update with specific hub information
- Placeholder links: all placeholder links currently use companyco. Update this name with your tenant’s name to get the correct link. Your email will automatically add the recipient’s name when it is sent out.
Email 1
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Recipients Leaders who set direction, strategy & prioritization for a department or company |
Subject Help us drive {Program Objective} - host a roundtable on {Hub Name} |
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Content We’re delighted you’ve joined {Hub Name} with {####} employees eager to connect and learn with leaders and colleagues. As a leader within {Department}, we’re relying on your support to drive the success of this community by signing up to host a one-hour roundtable. Office Hours will make it easy for you. It’s a tool for leaders to bring together employees for roundtable conversations to connect on company objectives and drive them forward. Add your roundtable today. We look forward to seeing you! – {Executive Sponsor} P.S. Want to learn more? Watch this 2 minute video.
Add your roundtable todaySelect ONE of the templates below to create your session 1. Career “Ask Me Anything” Chat (Select template) Share your career journey & answer questions about it. 2. Listening Roundtable (Select template) Ask employees to share ideas & feedback on an important topic 3. Culture Building Q&A (Select template) Drive company culture by hosting an informal chat on a specific value, mindset, or behavior.
Leaders love Office HoursMost Office Hours events receive a 90-100% rating.
Add your roundtable now First time? Watch this 1 minute step-by-step video on how to add your roundtable today. |
Update placeholder texts with your hub info:
Hyperlink the template page links from your tenant right to the session titles in your email to make it easier for leaders to sign up! Check out this article to learn how!
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Email 2
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Recipients Leaders who set direction, strategy & prioritization for a department or company |
Subject Want to make your next big team meeting more engaging? |
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Content Do you feel like your all-hands, town halls, or other important team meetings fail to engage employees? Do they feel quiet at times? You’re not alone. Making important meetings impactful – and encouraging employees to contribute – takes a lot of work. So how do you engage employees around your team goals and vision without adding dozens of “admin” tasks to your to-do list? It’s simple – turn your next big meeting into a roundtable – with Office Hours on {Hub Name}. Office Hours is a tool that makes it easy for leaders to bring together employees for roundtable conversations that drive company goals, vision, and culture. Add your roundtable today. We look forward to seeing you! – {Executive Sponsor} P.S. Want to learn more? Watch this 2 minute video.
Turn your next big meeting into a roundtableSelect ONE of the ready-to-use templates below to add your session 1. Listening Roundtable (Select template) Ask employees to share ideas & feedback on an important topic 2. Cross-Team Roundtable (Select template) Break down silos between departments through a knowledge sharing session 3. DEI Champion Roundtable (Select template) Help teams share, understand, and value differences by hosting a roundtable discussion on a diversity, equity, or inclusion topic. Is your meeting not listed above? We have many more templates Leaders love Office HoursMost Office Hours events receive a 90-100% rating.
Add your roundtable now First time? Watch this 1 minute step-by-step video on how to add your roundtable today. |
Update placeholder texts with your hub info:
Hyperlink the template page links from your tenant right to the session titles in your email to make it easier for leaders to sign up! Check out this article to learn how!
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Email 3
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Recipients Subject matter experts with knowledge of a specific process, function, or technology |
Subject Share your knowledge by hosting a roundtable on {Hub Name} |
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Content We’re delighted you’ve joined over {####} {Company Name} employees eager to connect and learn, and grow their careers. We’d love to invite you to host an “Ask an Expert” Q&A session. Members on {Hub Name} are most interested in five topics: 1. Topic A 2. Topic B 3. Topic C 4. Topic D 5. Topic E Add your roundtable today. We look forward to seeing you! – {Executive Sponsor}
Why you should host a Q&A sessionIt’s a great opportunity to grow your professional brand and meet like-minded leaders and colleagues at {CompanyCo}. It’s easy with Office HoursOffice Hours is a tool for experts and on {Hub Name}. It makes it easy for you to organize an impactful Q&A session on your area of expertise. Want to learn more? Watch this 2 minute video. Hosts love Office HoursMost Office Hours events receive a 90-100% rating.
Add your roundtable now |
Update placeholder texts with your hub info:
Update placeholder texts with your hub info:
Hyperlink the template page links from your tenant right to the session titles in your email to make it easier for leaders to sign up! Check out this article to learn how!
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Email 4
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Recipients A variety of mentor in your company |
Subject Join Our Mentorship Initiative This March on {Hub Name} |
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Content We’re thrilled to have you as part of the {Company Name} community on {Hub Name}, where over {####} employees are connecting, sharing, and growing together. This March, we're focusing on "Mentorship vs. Sponsorship 101" in alignment with Women’s History Month and several key dates:
We believe your expertise and experiences can greatly contribute to this initiative. We invite you to host a session, where you can share insights on mentorship, sponsorship, or topics related to our March theme. Why Host a Session?
Add your event todayCheck out our list of engaging topics we're excited to match with hosts! Choose a template, submit your session idea, and we'll quickly touch base to get it rolling. Have a unique topic you're keen to host? We're all ears for your creative suggestions! Women in Leadership
The Power of Mentorship
Effective Networking Strategies
Celebrating Workplace Diversity
Balancing Work During Ramadan
Appreciating Employees
Getting Started Is EasyOffice Hours is a tool that makes it easy to organize and host an impactful engaging group learning session on {Hub Name}. Want to learn more? Watch this 2 minute video. Hosts love Office HoursMost Office Hours events receive a 90-100% rating.
Add your event nowFirst time? Watch this 1 minute step-by-step video on how to add your roundtable today. |
Update placeholder texts with your hub info:
Hyperlink the template page links from your tenant right to the session titles in your email to make it easier for leaders to sign up! Check out this article to learn how!
Update placeholder texts with your hub info:
|
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