How can we help?

Sponsorship Email Templates for Existing Relationships: For Sponsees

Becky L
Becky L
  • Updated

These email templates are for a Sponsee to reach out to their Sponsor with whom they already have an existing relationship. Below you will find some templates to help get you started. 


How to use these templates

These templates will help you cover the key points in your initial outreach and follow-up emails to your sponsor.

Copy and paste these templates into your email. Be sure to replace text in the brackets with relevant information and make any necessary edits.

You don’t have to use this template for your communications, but this is meant to provide you with a starting point. Feel free to make it your own!


Introductory email

Subject line options:
Thank you for agreeing to be my sponsor
Looking forward to our first sponsorship meeting
Sponsorship Program: Connect and scheduling information
Looking forward to this sponsorship journey, (sponsor's name)
Hello from (enter your name), your sponsee

Hi (enter your sponsor's name),


Thank you for volunteering your time to continue supporting my career journey as my sponsor. I am looking forward to our meeting and continuing to learn from your career experience.

I recently saw/read (enter a company initiative your sponsor was involved with or interesting information from their profile) and was further impressed by (enter the reason this makes you excited for them to be your sponsor).

As you are aware, I’m currently a (enter your role) and I would really like to (briefly, describe the main goal you would like your sponsor to help you with). Based on your experience (enter something specific about your sponsor’s experience that you would like to learn from), I’m sure I will be able to learn a lot from you about this.

I am happy to set up a recurring time for the next (enter the duration of the program) for us to meet. Do you have availability for a 45-minute meeting during any of the following times?

Monday: (9:00 AM - 1:00 PM)
Tuesday: (3:00 PM - 4:30 PM)
Wednesday: (12:00 PM - 3:00 PM)
Thursday: (10:00 AM - 12:30 PM)
Friday: (1:30 PM - 3:00 PM)

I’ll include a (enter your company’s meeting platform) link in the meeting invitation. Please let me know if you prefer we meet another way for our sponsorship discussions. While we are on the topic of schedules, I will be out of the office next month from (enter dates you will be out of office). We can discuss how we might reschedule that meeting during our first session.

For ease, my contact information is (enter your work number, if you are ok with receiving calls, or simply enter your email address).

Thank you again for being my sponsor!

(enter your name and/or email signature)



Follow up email

Subject line options:
Following up on our discussion on (topic)
Thank you for the great conversation today
Sponsorship Program: Thank you and next steps
Great speaking with you today! Looking forward to next steps

Hello (enter your sponsor’s name),

It was great meeting with you today! Thank you for the enlightening conversation about (topic). I really appreciated hearing about your experience with (enter 1-2 things you talked about and why they are relevant to your career development journey).

I am looking forward to (enter 1-2 key takeaways that you will apply and/or any action items you have aligned on during your conversation).

(Here is an opportunity to ask for clarification on any points that were discussed, if required).

During our next session, we’ll be discussing (enter topic and any relevant information about what you may like to discuss).

See you on (enter date and time of your next meeting)!
Best wishes,
(enter your name and/or email signature)

Was this article helpful?

0 out of 0 found this helpful

Have more questions? Submit a request



Article is closed for comments.